Callington Town Council

Post: Freelance Project Coordinator – Pasty Mural Project

Callington Town Council wishes to appoint an experienced project coordinator to undertake the planning, delivery and reporting for their NLHF funded Pasty Mural Project.

1. Introduction
This brief sets out the requirements for an experienced project coordinator to lead the delivery of the ‘Pasty Factory Mural’ project in Callington, Cornwall. Supported by a small team of volunteers and the Callington Town Council’s Mural Committee, the post holder will utilise their experience of project management and will lead on the delivery, keeping the project to schedule and on budget.
2. Context
The Pasty Factory Mural is a focal point of Callington Town Centre. Nodding playfully towards the town’s past as an entrepreneurial market town that founded the multi-national Ginsters Pasty, the mural was first designed an painted by artist James Cochrane in 1996. James’ artist practice has since moved on from his original interests in illustration and mural design, to encompass light and sculptural pieces which are shown in festivals, carnivals and events. James’ current national and international commitments have meant that he is unavailable to repaint the mural himself, although original drawings and images will be made available to the community of Callington for this project.
The project will involve the management of contractors who will be involved in the mural restoration, including builders, scaffolders and the lead artist (or artists) involved in the mural repaint. An ambitious intergenerational programme of activity, involving primary school children, 6th form students and a local care home will involve the community in the project.
Callington Town Council are leading on the restoration of the mural, supported by NLHF funding and Ginsters donation. Acting on behalf of the Town Council to support the delivery of the project, the Project Coordinator will be the main point of contact between contractors and the Council for the project delivery works.
3. The Building
The Pasty Factory mural is located on the side of a privately owned residence facing New Road, Callington. The homeowner will be resident within the property as works are carried out, and liaison with them will be essential for the smooth delivery of the project. Scaffolding requirements and materials (including paint, brushes and other items) are provided in the project budget, and will be stored on New Road at the Town Hall for easy transportation to and from the mural location.

4. The Project
The project will save and restore the mural, maintaining it for future generations. This will involve the repainting of the mural and the administering of a weatherproof topcoat. Prior to the commencement of the mural repaint, cracks in render will be repaired by a certified tradesman.
The project also plans to celebrate the refurbishment of the mural with a community led exhibition in the town hall, and a celebration of the Cornish pasty. Multigenerational activities will be organised according to the Project Plan, and the Project Coordinator will oversee the recruitment and engagement of suitable volunteers for each element of the project delivery.
The project will:
• Repaint, repair and preserve the flagship ‘Pasty Factory’ mural, regenerating the ‘gateway’ to the town centre.
• Involve children from the Primary School and young people in the 6th form college to create responses to the mural which can be displayed in the Town Hall.
• Young people in the community will curate the Town Hall exhibition, combining work from the community, the original mural artist James Cochrane and exhibits from the Mural Archive to create a temporary exhibition that communicates the value of the mural and representation of the town’s heritage.
• Engage the local community and visitors to the town in a Pasty event to celebrate the refurbished mural, which will include pasty tasting and recipe sharing at Chyvarhas care home for elderly residents (directly opposite the mural) and the opening of the community curated exhibition.

Main function of post:
The Project Coordinator will be responsible for all aspects of the development, management and delivery of the project in accordance with requirements for NLHF funding.

Supervisory responsibilities: Consultants, volunteers, co-ordination of community groups.
Hours worked: Average of 16 hours per week, to include weekends and evenings as required, spread across the project duration.

Working pattern: Flexible
Fee: A fixed fee of £10,000 will be available.
This role is fixed term for 5 months, during the project delivery phase.
Main duties of the post:
1. Translate the existing funding bid and plans into a detailed project management and delivery plan to ensure that all outcomes are achieved, ensuring events and work plans are delivered to schedule.
2. Ensure that the project remains on track to ensure delivery to agreed timescales, incorporates contingency planning and identifies, mitigates and manages risks.
3. Deliver all tasks agreed by the Mural Committee, providing the primary support to that body and regular reports and updates.
4. Co-ordinate and support community and volunteer groups involved in the project.
5. Ensure effective communication, feedback and collaborative working practices between all parties including community groups, external consultants, project team staff and staff and volunteers involved in delivery of the work streams.
6. Develop the cost plan for implementation of the project deliverables, and maintain budgetary oversight throughout the project duration.
7. Support the Town Council to satisfy funding compliance and to submit funding claims.
8. Maintain the project profile by liaising with media contacts and generating social media and communication updates with support from the Social Media consultant.
9. Provide coherent direction to the project team, ensuring that objectives and targets are clear and that all members are engaged and supported to deliver their part, supporting recruitment and training where required.
In addition to the duties and responsibilities listed, the post holder is required to perform any other reasonable duties that may be assigned by the supervisor shown above, from time to time.
Person Specification
Essential Desirable
Qualifications Degree in a relevant subject, or equivalent professional experience A qualification in a project management discipline
Experience  of delivering funded projects with a community focus

Experience of working with and co-ordinating freelance professionals, consultants and volunteers.

Experience of budget management in a project setting

Experience in contributing to the communication and social media planning and delivery

Experience of working on NLHF funded projects

Experience in working within communities, managing complex stakeholder relationships

Skills Organisation Skills

Excellent interpersonal skills

Excellent communication skills

Budgetary reporting skills

Digital skills – understanding of social media and communications asset creation

Please apply with a CV and covering letter, outlining your suitability for the position to:

Councillor Mike Tagg:    mike.tagg@callington-tc.gov.uk